Invoices and receipts from Gmail, filed in Google DriveReceipts sorted. Inbox clear.
Zebra Invoice is a Google Workspace app that finds the invoices and receipts arriving in your team's Gmail and files them as PDFs in your own Google Drive. Each one is listed in a Google Sheet your accountant already knows how to use.
Free during early access. For companies on Google Workspace.
Works inside the tools your team already uses: Gmail, Google Drive and Google Sheets. Nothing new to learn.
From a messy inbox to a filed PDF, without anyone forwarding a thing.
1Found in Gmail
Every mailbox you choose is checked: PDF attachments, photos and scans, and links to the invoice.
2Read by AI
AI reads the vendor, date, invoice number and total, in many languages and currencies.
3Filed in Drive, listed in Sheets
A PDF in your Shared Drive by month and employee, and a row in your Sheet.
Your accountant only checks the few it isn't sure about.
Everything clear is filed on its own. The rest waits in Needs review, where one dropdown accepts or rejects it, right in the Sheet.
Try it: pick Accept or Reject on a row.
| Received | Vendor | Total | Action |
|---|---|---|---|
| 8 Oct | Paper & Co.No invoice date found | $112.75 | |
| 10 Oct | City ParkingPossible duplicate | $24.00 |
Example data
Where it went, without building a report.
The Dashboard tab and the report on the 1st of every month show spend by month, employee, vendor and category. A PDF per employee, a company PDF and a CSV land in the month's folder.
Example data
Filing invoices by hand vs. with Zebra Invoice
| Task | By hand | With Zebra Invoice |
|---|---|---|
| Finding invoices | Each person searches their inbox and forwards what they find. | Every mailbox you choose is checked as mail arrives. Nobody forwards anything. |
| Photos, scans and links | Someone downloads them, or they get missed. | PDF attachments, attached photos (JPG, PNG, HEIC) and links that lead to an invoice PDF are all read. Photos are filed as PDFs. |
| Typing the details | Vendor, date, invoice number and total, typed into a spreadsheet. | Read for you in many languages and currencies, and added as a row in your Google Sheet. |
| Names and folders | Files keep whatever name they came with, wherever someone saved them. | Named by date, vendor, total and invoice number, in a folder for the month and the person. |
| Duplicates | Spotted by eye, if at all. | One email sent to several of your mailboxes is filed once. Likely duplicates wait in Needs review. |
| The doubtful ones | Someone has to notice and ask around. | They wait on the Needs review tab, where one dropdown accepts or rejects them. |
| Month-end totals | Added up by hand. | A Dashboard tab, plus a PDF per person, a company PDF and a CSV on the 1st of each month. |
| Where files live | Spread across inboxes and downloads folders. | In your company's own Google Drive. |
One install. The whole company stops chasing receipts.
Admins
Connect it once and choose the mailboxes. Revoke it anytime from the Google Admin console.
Accounting
Work in the Sheet and Drive you know. Accept or reject the few it's unsure about.
Management
See spend by month, employee, vendor and category, and get the monthly report.
Everyone else
Nothing to install and nothing to forward. Their receipts get filed anyway.
Your invoices stay in your own Google Drive.
Files live in your Drive
Invoices are filed only in your own Shared Drive. We don't keep a copy of any file or email.
Read-only, where you say
It reads only the mailboxes you choose, and never sends, deletes or changes anything in them.
Only the details it needs
We keep your settings, an audit log and each invoice's details, such as vendor, date, amounts and a link to the file. Never email bodies or attachments.
Processed on Google Cloud
Invoices are read with Gemini on Google Cloud's Vertex AI. Google doesn't use them to train its models.
You stay in control
Your admin can revoke access anytime in the Google Admin console. Everything filed stays yours.
It never deletes an invoice
A rejected invoice goes to your Shared Drive's trash, where a manager can restore it for 30 days.
Free during early access.
We'll tell you before any pricing starts, and nothing is charged without your OK. You can remove it at any time.
Questions about Zebra Invoice
How do I automatically save invoices from Gmail to Google Drive?
Your Google Workspace admin connects Zebra Invoice once and chooses the mailboxes. From then on, each invoice or receipt that arrives in those mailboxes is saved as a PDF in your company's Shared Drive, usually within minutes, in a folder for the month and the person, and listed in a Google Sheet. Anything it isn't sure about waits on the Sheet's Needs review tab instead. Nobody has to forward anything.
Do employees need to install anything?
No. Your Google Workspace admin connects Zebra Invoice once, for the mailboxes you choose. Employees keep working as usual.
Does it work for the whole company or just one mailbox?
Either. You choose the mailboxes, from a single shared inbox such as info@ up to everyone in the organization, and the list can be changed later. Each mailbox must be a user account in your Google Workspace; Google Groups aren't supported.
Which Google accounts does Zebra Invoice work with?
Google Workspace accounts on a plan with Shared Drives (Business Starter and up). Personal Gmail accounts aren't supported.
Can Zebra Invoice read receipts sent as photos?
Yes, when the photo is attached to the email. Besides PDFs, it reads attached photos and scans in JPG, PNG or HEIC (the iPhone photo format) and files each receipt as a one-page PDF. A photo it can't read clearly goes to Needs review instead.
What about invoices sent as links?
When an email is about an invoice or receipt and links to it instead of attaching it, Zebra Invoice follows the link and files the PDF it leads to. It can't sign in to supplier portals, so an invoice behind a login isn't downloaded.
Does it handle other languages and currencies?
Yes. It reads invoices in many languages, Hebrew included, and keeps each total in its own currency.
What if it reads an invoice wrong?
Before filing, it checks the amounts, date and currency it read. Anything that fails a check, or that it isn't sure about, goes to the Needs review tab in your Sheet, where your accountant accepts or rejects it with a dropdown and can correct the details.
Will an invoice sent to several people be filed more than once?
No. One email that reaches several of your mailboxes, or the same file sent again, is filed once. A copy from the same sender's domain with the same vendor, invoice number and total but a different file waits in Needs review as a possible duplicate.
Where are my invoices stored?
In your company's own Google Drive: a Shared Drive with a folder for each month and a subfolder for each person, plus a Google Sheet that lists every invoice. We don't keep a copy of any file or email. Our database keeps what the app needs to run, including your settings and the mailboxes in scope, each invoice's details (such as vendor, date, amounts, the sender's domain, a link to the file and, for an invoice downloaded from a link, that link), processing records and an audit log.
Does Zebra Invoice read all our company's email?
Only the mailboxes your company puts in scope. Google's permission covers the whole domain, but Zebra Invoice is limited to those mailboxes in code, and every change to the list is audited. In those mailboxes it only reads: it never sends, deletes or labels anything.
Is my data used to train AI?
Invoices are read by Google's Gemini models on Google Cloud's Vertex AI, with Google's Document AI reading the text of scanned documents, and Google doesn't use them to train its models.
Does it work with QuickBooks or Xero?
Not directly. Zebra Invoice keeps your invoices in Google Drive and Google Sheets, and on the 1st of each month it saves a CSV of the previous month's filed invoices in Drive, ready to hand to your accountant.
Can we stop at any time?
Yes. Your admin removes the access in the Google Admin console and processing stops. Everything already filed stays in your Drive.
When can we start?
We're onboarding early-access companies now, and it's free during early access. The public listing on the Google Workspace Marketplace follows Google's review.
Get every invoice in order.
Free during early access. For companies on Google Workspace.